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YesEvents began our career managing room blocks for trade shows. We know how it works. Why should you outsource your housing to a third party housing vendor like YesEvents? The answer is simple. We have the ability to gather all the data you need to know about your guests including demographic information. Other methods just cannot manage the data. We have the technology to capture the more complex data efficiently. Because we offer registration as well as housing, our process is streamlined to make it simple for registrants to reserve their room while they register for the conference. This is the only way to do it in today's environment. Organizations are paying more attrition penalties than ever because they do not get the proper credit for hotel rooms used by their registrants. This is happening for several reasons. With so many websites competing for hotel room sales, leisure rates may be available that are lower than negotiated event rates, making it difficult to fill your room block sales commitment. We negotiate a lowest-rate guarantee and perform random rate checks to be sure your attendees do get the lowest rate available and, of even greater importance, we audit the hotel room sales reports to make sure you get credit for every sale to attendees registered for your event.
We manage the entire block along with sub-blocks and roommate assignments. We monitor hotel room sales very closely and track every room night sold.
We help with venue and hotel selection. Once selected, we assist with the hotel contract negotiation. We will suggest the number of rooms you will need based on your expected attendance and history. We will help you negotiate an equitable attrition policy including a fair cancellation policy. We take great pride in our negotiation skills and will be sure to secure VIP entitlements, lowest rate guarantees and reasonable cut off dates.
YesEvents will become an extension of your staff. By working together year after year, we will understand how your group works, what makes them act and ultimately meet your goals.
Let Us Help you with your custom event needs by requesting a proposal here.
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